PRIVACY  POLICY 

Effective Date: 2026 

WhitePanther is a platform operated by HOODS HUB PRIVATE LIMITED. 

We respect your privacy and are committed to protecting your personal and business information. This Privacy Policy explains how we collect, use, and safeguard your data when you use our platform. 

Our Privacy Commitment 

We follow three core principles: 

• You own your data  

• We do not sell or resell your data  

• We protect your data using strong security practices  

Our practices align with: 

• GDPR principles (where applicable)  

• Applicable Indian data protection laws  

• Industry-standard security frameworks  

Who This Applies To 

This Policy applies to: 

• Website visitors  

• Registered users  

• Organizations and teams using the platform  

Information We Collect 

1. Account Information

• Name  

• Email address  

• Contact details  

• Organization details  

2. Usage & Platform Data

• Activity within the platform  

• Workflow interactions  

• Feature usage patterns  

3. Technical Information

• IP address  

• Device and browser type  

• Security and access logs  

4. Business & Content Data

• Data you create, upload, or process within the platform  

• Files, tasks, workflows, and communication data  

How We Use Your Data 

We use your data only to: 

• Provide and operate the platform  

• Authenticate and manage user access  

• Deliver features and workflows  

• Improve performance and reliability  

• Provide support  

• Ensure security and prevent fraud  

• Comply with legal obligations  

AI Data Usage 

WhitePanther provides AI-powered features such as assistance, workflow orchestration, and marketing automation. 

How AI Uses Data 

• AI processes inputs you provide to generate outputs  

• Some interactions (such as prompts or usage patterns) may be used to improve AI performance  

Important Safeguards 

• Data used for improvement is processed in an anonymized or aggregated manner wherever possible  

• We do not use your data for advertising or resale  

• We do not use your data to identify or profile individuals  

Data from External Sources 

WhitePanther allows optional data import from third-party providers (such as calendars or storage services). 

• Access is user-controlled and permission-based  

• Imported data remains under your control  

• We do not take ownership of third-party data  

Data Security 

We implement strong security measures, including: 

• Encryption in transit and at rest  

• Controlled access to systems and data  

• Secure authentication mechanisms  

• Continuous monitoring and logging  

Data Retention 

We retain data: 

• While your account is active  

• As required for legal or regulatory purposes  

• For dispute resolution if necessary  

After account termination: 

• Data may be deleted or anonymized in accordance with our retention practices  

International Data Transfers 

Your data may be processed in regions where our infrastructure or service providers operate. 

Where applicable, we implement safeguards aligned with GDPR and international standards. 

Your Rights 

Depending on your location, you may have the right to: 

• Access your data  

• Correct inaccurate data  

• Request deletion  

• Restrict processing  

• Request data export  

To exercise your rights, contact us at: customersupport@whitepanther.email 

Children’s Privacy 

WhitePanther is not intended for individuals under 18 years of age. 

Incident Response 

If a data security incident occurs: 

• We will investigate promptly  

• Take corrective action  

• Notify affected users where required by law  

Policy Updates 

We may update this Privacy Policy from time to time. 
Material changes will be communicated via appropriate channels. 

Contact 

For privacy-related questions: 

Email: customersupport@whitepanther.email 

Operated by: 
HOODS HUB PRIVATE LIMITED