25 Best Time Tracking Software for Every Need and Situation

Time tracking sounds boring until the moment you miss a deadline, under-bill a client, overrun payroll, or have zero clue where the week went.

A good time tracking tool does one simple job: it turns “I think we spent a lot of time on this” into actual numbers you can use. That could mean cleaner invoices, better project planning, fairer workloads, and fewer end-of-month surprises.

Let’s walk through why businesses use time tracking software, and then I’ll give you 25 solid options depending on how you work.

Why do businesses use time tracking software?

1) To bill clients accurately (and faster)

If you sell services, time becomes money in the most literal way. Time tracking helps you capture billable hours, attach notes, and turn timesheets into invoices without playing detective at the end of the week.

“65.9% of work hours in the US are billable, and 34.1% of work hours in the US are non-billable hours.”

2) To keep projects profitable

Projects rarely blow up because of one big mistake. It’s usually a slow leak: extra calls, extra revisions, extra “quick tasks.” A good tracker shows which projects and clients quietly eat your margins.

Companies lose 20–30% of revenue to inefficiencies (including poor time use and process leaks).

3) To simplify payroll and attendance

For teams, especially shift-based or field teams, time tracking becomes your source of truth for payroll. Clock in, breaks, overtime, approvals, exports. Clean inputs, clean payroll.

43% of hourly team members admit to time theft, directly impacting payroll accuracy.

4) To understand capacity and planning

Once you can see where time actually goes, planning gets less emotional. You can estimate better, staff better, and set timelines that match reality.

Workers spend 392 hours per year in meetings (about 16 full days), which affects real delivery capacity.

5) To build healthier work habits

Some tools focus on personal productivity and focus. Others give team-level visibility. Either way, the goal is the same: spend more time on real work, less time on chaos.

77% of workers say better time management improves their work‑life balance.

25 best time tracking software for every need and situation

1) WhitePanther

WhitePanther’s time tracker is built for real workdays where people forget timers and hate admin. It keeps time logs tied to tasks and projects, so you can review hours quickly, approve them without back-and-forth, and pull clean timesheets for billing, payroll, or reporting. The goal is simple: accurate hours, less chasing, and fewer “where did the week go?” moments.

Time tracking features

• One-click start/stop timer
• Track time by task + project
• Manual edits with notes
• Billable vs non-billable hours
• Weekly timesheets view
• Timesheet approvals
• Team visibility on tracked hours
• Task-tool integration

More than just time tracking

WhitePanther is an all-in-one dashboard, so time tracking is not floating in isolation. You can run your day from one place without switching tabs or dealing with constant reloading. That means fewer missed updates and a smoother flow across work, communication, and files.

Other built-in modules

• Task and project management
• Email drafting and management
• Chats, Meetings and calls in one workspace
• Cloud storage integrations (Google Drive + Dropbox)
• Team collaboration tools
• Screen recording

2) Toggl Track

Toggl Track is a clean, flexible time tracker that works for individuals and teams. It’s popular because it stays simple while still giving useful reporting. If you want a fast timer, solid timesheets, and clear profitability insights without heavy setup, this is a safe pick.

Key features

• One-click timer
• Manual time entries
• Reporting and insights
• Integrations library

3) Clockify

Clockify is a widely used time tracker that covers timers, timesheets, and reporting with a strong focus on accessibility for teams. It’s especially attractive when you want broad integrations and easy adoption across many users, including larger teams that need a straightforward rollout.

Key features

• Timer + timesheets
• Weekly and daily reports
• 100+ integrations
• Auto tracker option

4) Harvest

Harvest is a great choice for service businesses that care about billing, invoicing, and expenses. Time entries flow naturally into invoices, and it’s built around the idea that tracking time should lead to getting paid with less admin work and fewer billing gaps.

Key features

• Time tracking + invoicing
• Expense tracking
• Online payments support
• Client-friendly reports

5) Hubstaff

Hubstaff is a stronger fit when you want time tracking plus workforce visibility. It supports screenshots, timesheets, GPS tracking, and payroll features, so it works well for remote teams and field teams that need clear accountability tied to jobs and schedules.

Key features

• Time + timesheets
• Screenshot tracking
• GPS time tracking
• Payroll and payments

6) Time Doctor

Time Doctor leans into workforce analytics and productivity reporting alongside time tracking. It’s commonly used by distributed teams that want consistent tracking across projects, plus deeper reporting into work patterns, app usage, and operational insights that help managers run smoother.

Key features

• Project time tracking
• Work analytics reports
• App and web usage
• Team visibility tools

7) QuickBooks Time

QuickBooks Time makes sense when payroll and job tracking matter as much as time entry. It supports mobile time tracking, GPS while employees are on the clock, and time data that fits well into payroll workflows. It’s used across industries with mobile teams.

Key features

• Mobile clock-in/out
• GPS on-the-clock
• Timesheets for payroll
• Job and project tracking

8) Everhour

Everhour shines when your team already lives inside a project management tool. It integrates with popular PM platforms and lets people track time where tasks already exist. It’s a strong fit for agencies and product teams that want budgeting, billing, and time reporting tied to tasks.

Key features

• PM tool integrations
• Project budgets
• Billable hour tracking
• Reporting and alerts

9) TimeCamp

TimeCamp covers time tracking plus attendance-style needs like work hours, breaks, and payroll-oriented reporting. It also supports automated tracking options, which helps teams capture time without relying on perfect habits. It’s a practical option for teams balancing productivity and admin requirements.

Key features

• Automatic time tracking
• Attendance and payroll support
• Project tracking
• Invoicing options

10) DeskTime

DeskTime focuses on automatic time tracking and productivity visibility, including tracking apps and URLs. It also supports screenshots as an option, which can help teams that want more certainty around tracked time. It’s usually chosen by teams that want structured reporting on work patterns.

Key features

• Automatic tracking
• App and URL tracking
• Screenshot option
• Productivity reporting

11) Timely

Timely is built around automatic tracking and AI-assisted timesheets. It records activity, then helps convert that activity into clean time entries. It’s a strong fit for consultancies and agencies where accurate time capture matters, and where manual timers often get skipped during busy work.

Key features

• Automatic time capture
• AI timesheet suggestions
• Project dashboards
• Team utilization insights

12) RescueTime

RescueTime is great for individuals and teams who want to understand focus, distractions, and productivity patterns. It automatically tracks apps and websites, and adds tools like focus sessions to help shape better workdays. It’s less about billing clients and more about time behavior.

Key features

• Automatic app tracking
• Productivity insights
• Focus sessions
• Goal and alerts

13) Memtime

Memtime is an automatic time tracker built with privacy in mind. It records what you worked on across programs and shows your day as a timeline, helping you reconstruct time accurately. It’s a strong choice when you want automatic tracking with activity data kept private and offline.

Key features

• Automatic activity timeline
• Offline, private data
• Easy day reconstruction
• Exportable time entries

14) EARLY (Timeular)

EARLY is known for its optional physical tracker, which makes time tracking feel more natural for people who jump between activities. Flip the tracker, time gets logged, and the app syncs it with your work. It’s a strong fit for consultants, creators, and busy multitaskers.

Key features

• Optional physical tracker
• Automatic time capture
• Reports and analysis
• Cross-device tracking

15) TrackingTime

TrackingTime works well for teams that want time tracking plus integrations into their existing workflow tools. It offers automated tracking options and supports connecting time to tasks across common platforms. It’s useful when your team needs visibility into time by project without changing tools.

Key features

• Team time tracking
• Automated tracking option
• 60+ integrations
• Timesheets and reports

16) TMetric

TMetric is a solid option for teams that want time tracking plus billing, invoicing, reporting, and attendance-style features. It supports tracking time across tasks and projects, then turning that data into practical outputs like invoices and payroll-friendly reports. Good fit for growing teams.

Key features

• Time tracking and reports
• Billing and invoicing
• Team timesheets
• Integrations support

17) My Hours

My Hours is a friendly, straightforward time tracker built around projects, budgets, and reporting. It works well for teams that want clean timesheets, billable rates, and reports that can be shared with clients or managers. It’s especially useful for service teams that value clarity.

Key features

• Timer and timesheets
• Billable rates and budgets
• Custom reports export
• Timesheet approvals

18) Paymo

Paymo combines time tracking with lightweight project management and invoicing. It’s useful when you want one system that covers tasks, time, and getting paid. It fits agencies and client-focused teams that want timesheets to flow into invoices, plus basic task views like Kanban or Gantt.

Key features

• Time tracking tools
• Task management views
• Timesheets to invoices
• Reporting dashboards

19) Replicon

Replicon is built for complex organizations that need configurable time tracking across roles, locations, and systems. It supports flexible timesheet capture and connects into payroll, ERP, and HR systems. It’s a strong fit for enterprises that want governance, compliance, and structured time data at scale.

Key features

• Configurable timesheets
• Enterprise integrations
• Project billing support
• Policy and validation rules

20) Connecteam

Connecteam is a strong pick for deskless teams who clock in from job sites. It supports GPS, geofencing, kiosk modes, and automatic reporting that helps managers stay on top of hours and attendance. It’s common in industries like retail, hospitality, and field operations.

Key features

• GPS and geofencing
• Kiosk time clock
• Break and overtime rules
• Timesheets and reports

21) Jibble

Jibble is a clean time tracking and attendance tool that focuses on simplicity and quick adoption. Teams can track who is working, pull hours for payroll, and generate attendance-style reports. It’s a good fit for teams that want an easy time clock experience without heavy complexity.

Key features

• Time clock tracking
• Attendance reporting
• Payroll-ready exports
• Team visibility

22) ClockShark

ClockShark is designed for construction and field service teams that need time tracking tied to jobs and locations. It supports job costing, scheduling support, and GPS-based visibility so businesses can connect labor time to specific work. It’s a strong fit for crews that work on-site all day.

Key features

• Job and task tracking
• Job costing reports
• GPS location capture
• Crew clock options

23) Deputy

Deputy is a time and attendance option that fits shift-based environments well. Employees clock in through mobile or shared devices, and managers get real-time attendance visibility plus payroll-ready timesheets. It’s often used in hospitality, retail, and healthcare where schedules and compliance matter daily.

Key features

• Timesheets and attendance
• Real-time visibility
• Pay calculations support
• Payroll connections

24) ManicTime

ManicTime is great for people who want automatic tracking with stronger control over where data lives. It tracks computer usage, apps, and websites, and can run offline with on-premise options. It’s a strong fit for privacy-conscious teams or environments with tighter data requirements.

Key features

• Automatic computer tracking
• Offline tracking support
• Local or on-premise setup
• Detailed activity views

25) Tempo Timesheets (for Jira)

Tempo Timesheets is built for Jira-heavy teams who want time tracking, reporting, and capacity planning inside the same ecosystem. It’s widely used for logging time against Jira issues and producing timesheets for finance, billing, compliance, and delivery reporting. A strong fit for engineering and delivery teams.

Key features

• Jira-native time logging
• Timesheets and reports
• Calendar integrations
• Capacity and planning

How to pick the best time tracker software based on your use case?

Use case	Best picks
All in one tools for your team with time tracker built in	WhitePanther
Billing clients	Harvest, Toggl Track, Everhour, Paymo
Payroll or shift teams	QuickBooks Time, Deputy, Connecteam, Jibble
Field crews and on-site work	ClockShark, QuickBooks Time, Hubstaff
Automatic time tracking	Timely, Memtime, RescueTime, ManicTime, DeskTime
Jira-based teams	Tempo Timesheets

Conclusion

If you are picking time tracking software, stop thinking in terms of “best app” and start thinking in terms of “best fit for the way we work.”

If you bill clients, you need clean billable hours, clear notes, and reports you can turn into invoices fast. If you run a team, you need approvals, reliable timesheets, and payroll-ready exports. If you manage field work, you need mobile tracking and location support. If you keep forgetting timers, you need automatic tracking.

And if your bigger problem is tool overload, not just time tracking, then pick something that reduces the daily switching and keeps time logs tied to real work. That is where an all-in-one workspace like WhitePanther can make sense, because time tracking works best when it is not treated like a separate chore.

Choose one tool, set a simple tracking rule for your team, review weekly, and you will immediately see where time leaks, where budgets break, and what needs fixing next.